Principles of Conduct
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Dear
Co-worker | Introduction | Compliance
With Law | Internal Rules and Regulations | Integrity of Business and Accounting Records | Conflicts of Interest | Corporate
Opportunities | Confidentiality | Antitrust Compliance | Trading
on Inside Information | Protection and Proper
Use of Company Assets | Relationships
with Governments and Foreign Corrupt Practices Act | Political
Contributions | Environmental Protection
Commitment | Equal Employment Opportunity | Occupational Safety and Health | Intellectual
Property | Reporting Violations | Exceptions
to the Principles of Conduct | Implementation | Consequences of Failure to Comply with Principles | ExpressJet Airlines Corporate Compliance Program
Confidential Activity Report
February 12, 2004
Dear
Co-worker:
I am pleased to transmit to you the most recently updated version
of our ethics code, the Principles of Conduct. The Principles continue
to emphasize the high standards that we believe are fundamental to
our success, and update certain information that has changed as we
evolve as a separate company and operate under new rules adopted in
the wake of much-publicized corporate scandals at other companies.
We have historically been successful in maintaining the highest ethical
standards and our goal is to continue to do so. It’s good business
and, quite frankly, it’s the right thing to do.
The Principles of Conduct
constitute our core policies. They codify our standards and apply
in the boardroom, in the executive offices and on the front line.
They must govern each of our individual actions. As a company, we
function as a series of individual actions; failure in any area destroys
the wholeness or integrity of the collective effort. My commitment
to you is that we will not ask more of you than we ask of the Board,
our officers or any other employee. As we abide by these Principles,
we will benefit ourselves as employees, our stockholders and the communities
we serve.
Please read and re-read
these Principles. Their substance continues to be reflected in our
employee handbook, and we will keep the most up-to-date version on
our website to be available to everyone. I encourage you to share
them with our business partners, as we expect them to adhere to the
same standards when representing us or in any other way associated
with us. Review them carefully and refer to them as needed. Although
broad in scope, they are necessarily phrased in general terms and
are of limited length, so don’t hesitate to ask someone else
when you are uncertain of their specific application to an action
you want to take. That person may be your supervisor, someone in the
Human Resources Department or Legal Department, or our Corporate Compliance
Officer.
Thank you for your efforts
to continue our success and to do so in a way that we can all be proud
of at the end of the day.
Sincerely,
Jim Ream President
and Chief Executive Officer
INTRODUCTION
ExpressJet’s reputation for integrity and excellence is a valuable
asset and fundamental to our success. These Principles of Conduct
are rules. They relate to your employment and should guide all employees,
as well as members of our Board of Directors (“directors”),
in complying with our ethical and legal obligations. These Principles
do not replace or limit any fiduciary or other duties placed upon
employees or directors by applicable law. The Principles cannot address
in detail every possible problem or decision you may face. Therefore,
the most important sources of guidance must be your good judgment,
personal integrity, sensitivity to what is right and a strong desire
to do nothing that might bring discredit upon you or ExpressJet (ExpressJet
Holdings and ExpressJet Airlines are also collectively referred to
in these Principles as the “Company”).
COMPLIANCE
WITH LAW
ExpressJet’s policy is to observe and comply with all applicable
laws, rules and regulations. ExpressJet and its employees must, at
all times, maintain strict compliance with the letter and the spirit
of the law. No employee or director is authorized to deviate from
this requirement.
If you have any
questions concerning the legality of a proposed course of action,
the scope of a law or regulation, or the interpretation or application
of a law, contact the Corporate Compliance Officer or the Legal Department
for clarification, guidance and assistance before taking the proposed
course of action.
INTERNAL
RULES AND REGULATIONS
ExpressJet expects its employees to uphold at all times the highest
moral and ethical standards. Employees are also responsible for knowing
and following Company policies and standards. ExpressJet prohibits
dishonesty, misrepresenting facts, falsifying records, or misappropriating
Company assets, including the inappropriate use of waivers, seat inventory,
tickets, travel passes or other travel benefits.
INTEGRITY
OF BUSINESS AND ACCOUNTING RECORDS AND DISCLOSURE
ExpressJet’s books and records must be maintained accurately,
in reasonable detail, and in accordance with generally accepted accounting
principles. No records or information will be manipulated for the
purpose of altering or distorting business results, and no deliberately
false or inaccurate entries will be made for any purpose. Employees
must cooperate with the Company’s internal and independent auditors,
and no director or employee may take any action to fraudulently influence,
coerce, manipulate or mislead any such auditors.
It is ExpressJet’s
policy to comply with applicable laws, rules and regulations governing
its public disclosures. The Company strives for full, fair, accurate,
timely and understandable disclosure to its various constituencies,
consistent with its legal duties and business objectives.
CONFLICTS
OF INTEREST
Each director and employee owes a duty of loyalty to ExpressJet. If
an employee or director’s association with (or financial interest
in) another person or entity would reasonably be expected to interfere
with the employee or director’s independent judgment in the
Company’s best interest, that association or financial interest
creates a conflict of interest. Some associations or financial interests
of family members (as described below) may also create conflicts of
interest. Employees must avoid situations that involve them in a conflict
of interest. If an employee believes he or she may have a conflict
of interest, the employee must report the conflict in writing to the
Corporate Compliance Officer. Directors should avoid situations that
involve them in a conflict of interest. If a director believes he
or she may have a conflict of interest, the director should make appropriate
disclosure to the other directors and take appropriate steps (e.g.,
recusal from interested votes) to insulate such conflict of interest.
Employees may not
knowingly maintain investment or financial interests in, or any financial
relationship, management or advisory position with, ExpressJet’s
suppliers, customers or competitors that are substantial or that would
otherwise adversely affect their independent judgment in the Company’s
best interest. Customary transactions conducted on standard commercially
available terms are not considered conflicts, such as mutual fund
holdings or insubstantial ownership interests (generally not more
than one percent of the outstanding shares) in publicly traded securities.
Employees may not accept from or give to any supplier, customer or
other person doing business with the Company gifts, loans, services,
hospitality or entertainment reasonably considered lavish or excessive.
Any gift or entertainment that could create obligations or influence
a business decision is beyond the reasonable limit. Employees are
prohibited from soliciting or accepting salaries, fees, commissions
or any other type of compensation, rebates, or rewards for ExpressJet
doing business with suppliers, customers, or other persons.
A conflict of interest
for an employee may also exist as a result of investments, relationships
or other matters involving an employee’s spouse, parents, children,
siblings; mothers and fathers in-law; sons and daughters in-law; brothers
and sisters in-law and any person who lives in the same household
as the employee or such other person. If you have any doubt, please
consult with the Corporate Compliance Officer.
CORPORATE
OPPORTUNITIES
Directors and employees are prohibited from taking for themselves
personally opportunities that are discovered through the use of corporate
property, information or position, or using corporate property, information
or position for personal gain. Directors and employees owe a duty
to the Company to advance its legitimate interests when the opportunity
to do so arises.
CONFIDENTIALITY
Directors and employees must maintain the confidentiality of non-public,
proprietary information entrusted to them by the Company, its customers
or its suppliers and use that information only to further the business
interests of the Company, except where disclosure or other use is
authorized by the Company or legally mandated. This includes information
disseminated to employees in an effort to keep them informed or in
connection with their work activities, but with the instruction, confidential
labeling, or reasonable expectation that the information be kept confidential.
ANTITRUST
COMPLIANCE
ExpressJet’s policy is to make its own commercial decisions
in the Company’s best interest, independent of understandings
or agreements with competitors. Employees and directors must avoid
conduct that violates the antitrust laws, including understandings
or agreements between competitors regarding prices, terms of sale,
division of markets, allocations of customers or any other activity
that restrains competition, whether by sellers or purchasers. Please
direct any questions about this policy to the Legal Department.
TRADING
ON INSIDE INFORMATION
Inside information includes any non-public information, whether favorable
or unfavorable, that investors generally consider important in making
investment decisions. Examples include financial results not yet released,
imminent regulatory approval of an alliance or other significant matter
such as a new route, purchase or sale of a business unit or significant
assets, threatened litigation, or other significant facts about a
business. No information obtained as the result of employment at,
or a director’s service on the Board of the Company may be used
for personal profit or as the basis for a “tip” to others
unless such information is first made generally available to the public.
Please see the Company’s Statement of Policy Regarding Compliance
with Federal Securities Laws on the insidecoair.com website for additional
details, and the Company’s policy on confidentiality described
above.
PROTECTION
AND PROPER USE OF COMPANY ASSETS
Directors and employees should protect the Company’s assets
and ensure their efficient use. Theft, carelessness and waste have
an adverse impact on the Company and its profitability. Company assets
may only be used for legitimate ExpressJet business purposes.
RELATIONSHIPS
WITH GOVERNMENTS AND FOREIGN CORRUPT PRACTICES ACT
No payments, goods or services may be given to any official or employee
of the government of the United States or any of its states or municipalities,
or to any political party, party official or candidate for political
office in the United States, to secure a desired government action
or any sale, purchase, contract or other commercial benefit.
Federal law prohibits
directors, employees and agents of ExpressJet from offering or giving
cash, travel or other goods or services, either directly or indirectly,
to foreign officials, foreign political parties, party officials or
candidates for foreign political office for the purpose of obtaining,
retaining or directing business to any person.
Certain “facilitating”
payments may be made to foreign persons if they are lawful where made,
customary, nominal in value and not in consideration of any improper
action by the recipient. These payments are permissible only for obtaining
or expediting the performance of established clerical procedures or
ministerial acts by lower-level foreign government employees. In each
case, any proposed payment must be pre-cleared and authorized by the
Corporate Compliance Officer.
POLITICAL
CONTRIBUTIONS
Neither ExpressJet funds nor assets may be used to support the campaign
of any candidate seeking political office or the activities of any
political party, except in compliance with applicable law and with
the advance approval of an authorized ExpressJet corporate officer.
This rule prohibits unauthorized financial contributions, whether
direct or indirect, the unauthorized purchase of tickets to fund-raising
events, or the unauthorized contribution of Company-paid employees,
facilities, equipment, transportation or other services.
ExpressJet encourages
employees to participate in political activities on their own and
to support personally the candidate or political party of their choice..
ENVIRONMENTAL
PROTECTION COMMITMENT
ExpressJet, as a responsible corporate citizen, complies with all
applicable federal, state, and local environmental laws and regulations.
ExpressJet has an Environmental Policy and an Environmental Procedures
Manual that establish operational and emergency response procedures
to ensure compliance and minimize potential environmental impacts
resulting from day-to-day operations. Each relevant facility maintains
copies of the manual. All employees have the responsibility to act
in an environmentally safe manner. Any questions about compliance
with the manual or any environmental laws and regulations should be
directed to the Corporate Compliance Officer.
EQUAL EMPLOYMENT
OPPORTUNITY
ExpressJet is committed to the principles of equal employment opportunity
which are more fully described in the employee handbook. Recruiting
and hiring, compensation, promotions, layoffs, terminations and social
and recreation programs will be based upon the qualifications of the
candidates without regard to race, color, religion, gender, sexual
orientation, national origin, citizenship, age, veteran status, or
disability. Harassment for reasons related to race, color, religion,
gender, sexual orientation, national origin, citizenship, age, veteran
status, or disability is strictly prohibited. For more information,
please refer to the employee handbook or postings at your workplace.
OCCUPATIONAL
SAFETY AND HEALTH
The safety, health and welfare of employees are a first level priority.
No matter how urgent the project, always take the time to work safely.
All employees are required to comply with safe work practices, rules
and regulations.
INTELLECTUAL
PROPERTY
ExpressJet expends a great deal of time, effort and money to protect
our intellectual property. We are sensitive to issues regarding the
improper use of our intellectual property and avoiding the improper
use of intellectual property of others, including but not limited
to copyrights, trademarks, trade secrets and patents. In fulfillment
of our legal obligations with respect to intellectual property rights,
ExpressJet adheres to copyright laws, including the application of
those laws to copyrighted work in print, video, music, computer software
or other electronic formats. Employees must not make any unauthorized
reproduction of any copyrighted work.
REPORTING
VIOLATIONS
Communicate violations, including concerns you may have about possible
violations, of any of the Principles of Conduct immediately to the
Corporate Compliance Officer. These may include accounting and audit
matters. A sample reporting form is attached. All reports are confidential,
and no one will be penalized for filing a report in good faith. If
you desire, you may also communicate concerns you may have about accounting
or audit matters to the Director-Internal Audit, who maintains an
email address, along with the Chairman of the Company’s Audit
Committee of the Board of Directors and the General Counsel at xjtinternalaudit@expressjet.com
to receive information relating to these matters.
EXCEPTIONS
TO THE PRINCIPLES OF CONDUCT
In certain situations, an exception to the Principles of Conduct,
or the special handling of a particular matter, may be warranted.
Generally, requests for exceptions must be submitted in writing to
the Corporate Compliance Officer. Approvals will also be in writing
and must be obtained in advance of the action requiring the exception.
For example, these policies normally prohibit ExpressJet from purchasing
goods or services from an employee-owned business. Certain exceptions
to this policy are allowed, on a case-by-case basis, to allow ExpressJet
to purchase unique goods or services only available from an employee-owned
business. A form for requesting such an exception is attached. Any
exceptions to these Principles of Conduct for executive officers or
directors may be made only by the Board of Directors or an authorized
Board committee, and must be promptly disclosed to the Company’s
stockholders.
If you have questions
concerning the legality of a proposed course of action, the scope
of a law or regulation, or the interpretation or application of a
law, contact the Corporate Compliance Officer for clarification, guidance
and assistance before taking the proposed course of action.
IMPLEMENTATION
All managers are responsible for making sure that every employee under
their supervision is aware of the Principles of Conduct and the obligation
to report violations promptly.
CONSEQUENCES
OF FAILURE TO COMPLY WITH PRINCIPLES
Employees of the Company who do not comply with these Principles are
subject to appropriate discipline, up to and including termination
of employment and referral to the appropriate government agency. Directors
who do not comply with these Principles applicable to them will be
referred to the Company’s Board of Directors or an appropriate
committee of the Board, and may be referred to the appropriate government
agency.
EXPRESSJET AIRLINES CORPORATE COMPLIANCE PROGRAM CONFIDENTIAL
ACTIVITY REPORT
Instructions: Use this form to report a concern that the Company
(or someone acting on the Company’s behalf) or an employee may
be acting illegally or violating the Principles of Conduct.
CLICK FOR EXPRESSJET AIRLINES CORPORATE COMPLIANCE PROGRAM CONFIDENTIAL ACTIVITY REPORT IN PDF FORMAT
Please
do not use this form to report instances in which you believe the
Company may be a victim of illegal acts; instead, report those occurrences
to Corporate Security.
Corporate Security Officer, ARTCE
4750 World Houston Parkway, Suite 200
Houston, TX 77032
832.353.1258 tel